Budgeting and Planning

How it works

The budgeting cycle in Planir

Four steps from connected data to a budget you have reviewed and approved.

Connect

Connect your accounting system or ERP. Planir reads your historical actuals as the basis for every assumption.

Build

A complete driver-based 3-way budget built from your history. Revenue modelled from units and price, costs from operational drivers.

Review

Every material assumption documented with its reasoning. You review the logic, adjust where your business context dictates, and override at the cell level.

Approve

Approve the budget and it becomes your baseline. Track actuals against it every cycle, with variance explained automatically.

How Planir powers your budgeting and planning

The capabilities behind every budget and forecast cycle.

Driver-based 3-way budgets

Build from operational drivers, with P&L, balance sheet, and cash flow linked from the first draft.

✦Revenue modelled from units and price, not a flat growth rate
✦Personnel from headcount and loaded cost, cost of goods from supplier ratios
✦P&L, balance sheet, and cash flow linked so every change reconciles

PLAN

Profit & Loss Statement

Revenue and Expense Analysis

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For the Month ▼ ending Jun 2025 ▼ Base Scenario Base Case ▼

Account	Jun 2025	Jul 2025	Aug 2025	Sep 2025
▾Revenue	487,184	492,056	496,976	501,946
SaaS Subscription Revenue	487,184	492,056	496,976	501,946
▾Cost of Goods Sold	34,858	35,206	35,558	35,914
Subscriptions	34,858	35,206	35,558	35,914
Gross Profit	452,326	456,850	461,418	466,032
▾Operating Expenses	615,969	622,129	628,350	634,634
Professional Services	12,777	12,905	13,034	13,164
Employee Benefits	100,000	101,000	102,010	103,030
Depreciation	20,030	20,230	20,433	20,637
Net Income	(163,643)	(165,280)	(166,932)	(168,602)

SaaS Subscription Revenue

CURRENT

Jul 2025

$492.06K

HIGHEST

Jan 2024

$2.91M

LOWEST

Jun 2024

-$2.07M

AVERAGE

72 Months

$500.00K

Selected Period: Jul 2025 Forecast

Scenario modelling

Flex any driver and the impact flows correctly across all three statements.

✦Model hiring, expansion, price changes, and financing decisions
✦Working capital, capex, depreciation, and financing reconciled automatically
✦Compare scenarios side by side before you commit

‹

Revenue Forecast

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	Jan-2025	Feb-2025	Mar-2025	Apr-2025	May-2025	Jun-2025	Jul-2025	Aug-2025
IN Headcount	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00

Documented assumptions

Every material assumption carries its reasoning and historical basis, inline.

✦Cell-level commentary explaining the basis for each number
✦Historical actuals cited next to every projection
✦Override any assumption, and dependent calculations update automatically

Business Checking Accout

CURRENT

Jul 2025

$11.23M

HIGHEST

May 2025

$11.90M

LOWEST

Jul 2022

$192.39K

AVERAGE

72 Months

$7.30M

$11.23M

Jul 2022 Jul 2024 Jul 2025 Mar 2028

Selected Period: Jul 2025 Forecast

Balance Breakdown

Opening Balance

11,106,336

Movement

Amount

Accounts PayableAP Payment (Cash)

(98,290)

Accounts ReceivableAR Collection (Cash)

385,940

Rent

(808)

Budget versus actual

Track performance against the approved budget every cycle, with variance explained.

✦Actuals pulled continuously from your accounting system
✦Variance against budget calculated and explained automatically
✦Reforecast from the same linked model when the plan changes

ANALYZE

Variance Analysis

Budget vs Actual · Jun 2025

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For the Month ▼ ending Jun 2025 ▼ Compare Base Case ▼ vs Actuals ▼

Account	Budget	Actual	Var ($)	Var (%)
▾Revenue	475,000	487,184	+12,184	+2.6%
SaaS Subscription Revenue	475,000	487,184	+12,184	+2.6%
▾Cost of Goods Sold	33,250	34,858	+1,608	+4.8%
Subscriptions	33,250	34,858	+1,608	+4.8%
Gross Profit	441,750	452,326	+10,576	+2.4%
▾Operating Expenses	605,000	615,969	+10,969	+1.8%
Office Supplies	3,200	4,815	+1,615	+50.5%
Employee Benefits	102,500	100,000	-2,500	-2.4%
Net Income	(163,250)	(163,643)	+393	+0.2%

SaaS Subscription Revenue

BUDGET

Jun 2025

$475.00K

ACTUAL

Jun 2025

$487.18K

VARIANCE

+$12.18K

+2.6%

Signal

Net new ARR beat plan by $12.2K, driven by 4 additional Tier 2 closes in the back half of the month.

Everything Planir supports for budgeting and planning

Native capabilities, available from day one.

Driver-based 3-way budget construction

P&L, balance sheet, and cash flow built and linked from your historical actuals. Revenue modelled from units and price, personnel from headcount and loaded cost, cost of goods from supplier ratios. Change one driver and every statement reconciles.

✦P&L, balance sheet, and cash flow linked from the first draft
✦Revenue, headcount, and operational driver modelling
✦Built from your historical actuals, not a flat growth rate
✦Budget at any dimension, by department, product line, or region

3-Way Budget

FY2026 Base Case

Revenue

Units × price

Personnel

Headcount × loaded cost

Statements

P&L, BS, CF linked

Scenario modelling and reforecasting

Flex any driver and the impact flows correctly across all three statements. Compare scenarios side by side before you commit. Rolling reforecasts run from the same model, with actuals tracked against budget every cycle.

✦Multi-variable what-if modelling across all three statements
✦Scenarios compared side by side before you commit
✦Rolling reforecasts with budget-versus-actual tracking

Documented assumptions and audit trail

Every material assumption carries its reasoning and historical basis, inline. Override any number and the dependent calculations update automatically. Every assumption, override, and approval captured in the audit trail.

✦Cell-level commentary on every material assumption
✦Override at any level, with calculations updating automatically
✦Full audit trail on every assumption, override, and approval

Explore other use cases

Planir is built for the planning and reporting cycles funded, governed, and multi-entity businesses actually run.

Investor relations

Investor reporting

The financial section of every monthly investor update, generated from your live accounting data with SIAR-structured commentary.

See investor reporting

Multi-entity groups

Multi-entity consolidation

Consolidated financials across every entity, every accounting system, every currency, with intercompany eliminations applied automatically.

See multi-entity consolidation

Board governance

Board pack generation

The financial foundation of every board pack, with variance analysis sliced by department and product line, and forward-looking projections your board can interrogate.

See board pack generation

Fundraising & M&A

Pre-transaction preparation

Investor-grade 3-way projections with documented assumptions, suitable for fundraising, M&A, and due diligence.

See pre-transaction preparation

Common questions

How does Planir build the budget? ▲

Planir reads your historical actuals from your connected accounting system and builds a complete driver-based 3-way budget: revenue from units and price, personnel from headcount and loaded cost, cost of goods from supplier ratios. P&L, balance sheet, and cash flow are linked from the first draft. You review the assumptions rather than build them.

Can I change the assumptions? ▲

Yes. Every assumption is yours to override, at any level: a single cell, a line item, a growth rate, a driver, or an entire section. When you change one number, the dependent calculations across all three statements update automatically. The budget is a proposal you adjust and approve, not a fixed output.

How do I know where each number came from? ▲

Every material assumption carries a comment explaining its reasoning and the historical basis it was drawn from. When your board asks where a projection came from, the answer is documented next to the number and traceable back to your accounting data, rather than held in your head or a separate working file.

Does it handle scenarios? ▲

Yes. Model hiring, expansion, price changes, or financing decisions and see the full impact flow across P&L, balance sheet, and cash flow. Compare scenarios side by side before you commit, with working capital, capex, depreciation, and financing reconciled automatically.

Can I budget across multiple entities? ▲

Yes. Planir builds consolidated group budgets across entities and currencies, and can budget at any dimension your structure defines, by department, product line, or region. The same linkage and documentation apply at the group level as at the single-entity level.

How does budget-versus-actual work? ▲

Once a budget is approved, actuals are pulled continuously from your accounting system and compared against it every cycle. Variance is calculated and explained automatically, so the budget stays a living baseline you reforecast from, not a static file you set aside after sign-off.

Budgets and forecasts you review, not build

Why choose Planir for budgeting and planning

Driver-based by design

Linked across all three statements

Documented at every cell